Talk:LSRS Spring 08

From ColdWarAirMuseum

This is the to-do list. For information on the event, click on "article" tab above.

Contents 1 LSRS Event Checklist 1.1 Event Organizer 1.2 Air Boss 1.3 Ground Boss 1.4 Clinic IP 1.5 Clinic CP 2 Location 3 Guests Invite 3.1 Parachute Packing 3.2 Guest Speaker 3.3 City of Lancaster 4 Lead/Instructors/Check Pilot 4.1 Designated check pilot 4.2 Instructor Pilots 4.3 Lead pilots 5 Volunteers 5.1 Media and City 5.2 Lead Volunteer 5.2.1 June 5th Thursday 5.2.2 June 6th Friday 5.2.3 June 7th Saturday 5.2.4 June 8th Sunday 6 Hotel / Transportation / Airport Pick up & Drop off 7 Advertising 8 Social 8.1 June 5th Thursday 8.2 June 6th Friday 8.3 June 7th Saturday 8.4 BBQ 8.5 Field Run 9 Documents 10 Equipment 11 Others 12 Suggestions

[edit] LSRS Event Checklist

[edit] Event Organizer

• Jon Boede

[edit] Air Boss

• Jon, Zach, Terry (Wednesday night)

[edit] Ground Boss

• Tracie Paulsen
• Bud Forester

[edit] Clinic IP

• Kilo for Wing, Ski for Lead

[edit] Clinic CP

• Zach McNeill

[edit] Location

• Notice
• Permission
• George says we can use his hangers in case of scary weather

[edit] Guests Invite

[edit] Parachute Packing

• Gene Bland committed to Saturday
  • Packing tables will be located in CWAM main hangar, SW corner
  • Luis wants to help
  • needs 2" x 3/8" rubber bands... two places in Dallas might have them

[edit] Guest Speaker

• Gail Peck – Constant Peg (coming)
  • Ask if he has any invites (yes, will get back to us)
  • Stu McCurdy coming to BBQ

[edit] City of Lancaster

• Ask if they have any guests for the banquet (included in BBQ list)

[edit] Lead/Instructors/Check Pilot

[edit] Designated check pilot

• Zach

[edit] Instructor Pilots

• Gilliss, McNeill (CP), Slawinski (CP), Watts (CP)

[edit] Lead pilots

• Boede, Bruno, Enzminger

[edit] Volunteers

• someone to pick up donuts each morning

[edit] Media and City

• Bud
  • Jay will wrangle reporters when Bud is flying

[edit] Lead Volunteer

• Phil

[edit] June 5th Thursday

• Water / Golf Car
  • Debbie
• Photographers
  • Kelly (After Thurs 1330)
  • Scott S.
• Line Crew
  • Joe (Jeep Driver & Golf Cart relief)
  • Byron (Jeep Driver & Golf Cart relief)

[edit] June 6th Friday

• Water / Golf Car
  • Debbie
• Photographers
  • Kelly
  • Scott S.
• Line Crew
  • Sean (Ground Ops)
  • Joe (Jeep Driver & Golf Cart relief)
  • Scott C. (Ground Ops)

[edit] June 7th Saturday

• Water / Golf Car
  • Erlin
  • Stephanie
• Photographers
  • Kelly
  • Scott S.
• Line Crew
  • Debbie (Ground Ops)
  • Sean (Mi-24 Ground Ops)
  • Scott C. (Jeep Driver & Golf Cart relief - hourly)
  • Luis (Parachutes Packing)
  • Jordan (Parachutes Packing relief)
  • Brett (Ground Ops)

[edit] June 8th Sunday

• Water / Golf Car
  • Erlin
  • Stephanie
• Photographers
  • Kelly (Leaving 1500)
  • Scott S.
• Line Crew
  • Debbie (Ground Ops)
  • Sean (Ground Ops)
  • Luis (Jeep Driver & Golf Cart relief)
  • Jordan (Ground Ops)
  • Brett (Ground Ops)

[edit] Hotel / Transportation / Airport Pick up & Drop off

• Locate hotels
  • 5 x rooms at Holiday Inn, Natalie seems competent
  • Driving directions
• Rent van EZT#45 (Confirmed under Tracie)
  • 3 Vans pick up/drop off location -- 1303 Commerce Street, Dallas, TX 75202 On June 5th @ Noon.
    • Luis (Back up)
    • Joe
    • Byron
      • TP, Luis & Stephanie
• Airport Pick ups/Drop offs
  • Zach (Flights Confirmed)
    • AR Tue Jun 3rd -- DFW on AA1865 @ 6:25pm - Jon will pick up
    • DP Sun Jun 8th -- DFW on AA1914 @ 2:45pm Stephanie will drop him off
  • Debbie (Flights Confirmed)
    • AR Thu Jun 5th -- DFW on UA812 @ 1:53pm - Joe will pick up
    • LV Sun Jun 8th -- DFW on UA583 @ 7:12pm - TP will drop her off
  • Kelly (Flights Confirmed)
    • AR Thu Jun 5th -- Dallas/Love (DAL) 1:02PM, Continental Airline Flight CO2826 - Joe will pick up
    • DP Sun Jun 8th -- Dallas/Love (DAL) 4:00PM, Continental Airline Flight CO2406 - Erlin will drop her
  • Gail Peck (Flights Confirmed)
    • AR Thu Jun 5th -- Dallas/Love (DAL) 4:35PM, Southwest WN41 - Bruce will pick him up
    • DP Sun Jun 8th -- Dallas/Love (DAL) 3:10PM, Southwest WN1599 - Bruce or Bud to drop him off

[edit] Advertising

• Post schedule
• Web site
  • Domain names
  • Create content
• LSRS Patch EZT#9
  • Design
  • Approval
  • Quote ($284/100)
  • Orders
• Design T-shirts (zazzle) - Tracie
• Invitation (All YAK/CJ within 750 miles) EZT#31
  • Create invitation
  • Printing
  • Mailing Labels
  • Stamps

[edit] Social

[edit] June 5th Thursday

• Tina keeping the cafe open for dinner
  • Need to get final count to her

[edit] June 6th Friday

• Boxcar (confirmed, under R.L. Skinner)
  • boxcar will have food
  • need to give them estimate to help plan

[edit] June 7th Saturday

• Banquet
  • Hangar
    • CAF says we can use their briefing room
    • Extra table for guests (caterer providing)
  • Drinks (caterer providing tea, event providing water)
  • Need soda
  • Beer
    • Z says it's SOP, keep it low-key
    • Bruce agrees
    • wine goes in fridge
    • buy beer, wine (Jon)
  • Food
    • Phil working BBQ (ordered)

[edit] BBQ

• Reed * .1, Weiner + 1, Watson * .8, Dickerson * .1, Jethro, Corey, Wolcott + 1.25, FBO = 3, VTC = 2.5, Bruce * .8, Phil, Bud + 5, Jon, TP, Roma + .8, Vorcek, Volunteers = 11, Zach, Scott S., Brad, Gail Peck + 1, Gene Bland + 1, Stu McCurdy * .9, CAF = 5, Press = 3, RPA Pilots = 20, "Maybes" = 2 * .5, Ned Beiser * .3, Andre P. * .3, John Wilhoc (Podium Guy) * .3, Lucky * .1, Bill Leavelle, Vaughn * .2, David Anderson * .7, Tony Barone + 1, Toni + 1, Keith (airport board) * .5, Sean + 2, (Johnson + 5) * .2, Harvey, Ronald Watt.
  • re-confirm and email BBQ-only folks

[edit] Field Run

• fluids (144x8oz propel, 45x20oz propel caffinated, 168x8oz gatorade, 150x8oz Ozarka = 507 units)
  • Sam's Club has Propel and water at good prices
• Cookies
  • ICS says that Subway has the best prices
• Need Ice
  • Call Reddy Ice 214-526-6740 for Ice delivery. (100lb per day)
  • Emergency Ice Inc (972 988 0577) Contact person is Danielle -- Per Bud
    • 35lbs bags @ $7.50 each (plus tax). Minimum delivery is 10 bags. Price includes delivery plus fuel surcharge which they would figure on day of order. They can deliver on one hours notice. Our white coolers will hold 3 - 4 bags each. They have storage options starting at $100.00 rental. They take credit cards, cash and company checks (no personal checks).

[edit] Documents

• Set up Registration (TP will take care of this)
• Set up Welcome packets (Jon will take care of all these)
  • RPA documents are here
  • daily briefing plan
  • CWAM Brochure (have enough)
  • Meal tickets for Saturday BBQ (printed)
  • Patch (Jon has all the patches)
  • Fuel Credit Card registration with FBO (finished)
  • Sign combined hold harmless, PIC and Pilot Information form (printed)
  • Payment Worksheet
  • FBO WiFi code and computers in canteen
  • File Folders to hold Registration Packets and/or training forms (Jon purchased)
  • Prop Tags (printed)
  • Sortie cards (pads printed)
  • Formation Proficiency Reports (pads printed)
  • Yak and CJ "heat" map (printed)
  • Event Itinerary
  • Bathroom plan
  • Area of operations (for Flights)
    • Airports worksheet: Lancaster, Ennis, Redbird, Love (printed)
    • Where is the nearest crash/fire/rescue? Redbird
    • Area Maps
    • Airspace Plan
    • Driving directions
      • Hotels
      • Boxcar
    • List of Bars & Restaurants
• Collects Completed Forms (TP will be taking care of this)
• List of Line Crew and their Operating areas
• Lock box for Registrations (TP's taking care of this)
• volunteer briefing presentation (finished)
• Signage
  • Registration (arrived)
  • Briefing (just leave registration sign up)
• File NOTAM 3 days before, 877-487-6867 (filed, 1425 06/02)
• oil worksheet for cart
• event de-brief evaluation sheet

[edit] Equipment

• Classrooms
  • Check with CAF for 2x classrooms on Friday (Charlie says yes, both rooms)
    • Arb says we can use suite 203 upstairs at FBO (will use as main briefing room)
• Parachutes Tables & Chairs (delivered)
• Projector
  • Emmanuel has confirmed, also projection screen
  • pick up equipment on Wednesday
• Safety Vest (Bud placed orders)
• Safety Wands (Bud placed orders)
• Fire extinguishers for carts
• Bungee Cords to secure coolers onto Golf Carts
• Darn Fine Cart needs different hitch for passenger cart (installed)
• Explorer Vehicle for Gale Peck (good to go)
• Laptop (jon bringing laptop)
• Microphone/Speakers/Podium (Bud getting this from John W.)
• Flags (Bud is getting - look into flags on stantions)
• Fans for briefing areas (In Museum Hangar - Per TP)
• Easels (Bud)
• Jeep from CAF
  • oil, anti-freeze, hot shot purchased
  • need to bungee water cooler
  • trash bags purchased
  • oil worksheet, rubber bands, sunscreen, fire extinguisher
  • canvas tool bag - screwdriver, pliers, air gauge
• White Board & Dry Erase Markers (Jon)
• Note Pads & Pens (Jon)
• Rubber bands for prop tags (Jon)
• Sunscreen
• Chocks & Tie Downs (double-check with FBO)
• SCUBA Air
  • place up by 635 and 35E is $20/week for bottles
• oil (airport ordered oil, including 25W60)
• Ask Bewley to borrow golf cart (said yes)
• Spares
  • tubes
  • locate old tires as spares
  • Nitrogen fill (delivered)
  • Other spares?
• 2 White Coolers (In Museum Hangar - Per TP)
• Extra Coolers (Bud?)
• A&P (Ask Bill to be there - Jon)
• car magnets (arrived)

[edit] Others

• CFIs for bi-annual
  • Corey will be out Saturday, maybe more
• Sanitary bags for CWAM ladies room in-placed.
• Bathrooms at CWAM (TP & Sean)
  • Ladies room
    • Sanitary bin emptied & sanitized.
    • Keys to Sanitary left with Don.
    • Toilet papers are all refilled.
    • Sinks all are cleaned & sanitized.
    • Toilets are cleaned & sanitized.
    • All doors & handles are cleaned & sanitized.
    • Napkin holder refilled.
    • Swept, mopped & decon.
  • Men room
    • Toilet papers are all refilled.
    • Sinks all are cleaned & sanitized.
    • Toilets & urinals are cleaned & sanitized.
    • All doors & handles are cleaned & sanitized (Sean).
    • Napkin holder refilled.
    • Swept (Sean), mopped & DECON! :-)
• Water fountain is cleaned & sanitized. (Sean)
• Table cloth for coffee table is in the museum office. (TP)
  • Coffee table cleaned & table cloth in placed.
  • Coffee maker set up
    • Need more coffee
    • Coffee cups (purchased)
  • All magazines are under TV in the cabinet.
• Work discussion of SC regional director board seat in somewhere (Sunday)
• OSH briefing in the main briefing on Sunday
• Finalize fee
• What is the city planning?
  • They advertised... talked to Lynette Lakey Taff and she'll keep it low key.
• RPA merchandise box - (emailed Ski)
• T-shirts for Line Crew - TP (Design completed, t-shirts arrived)
• Badges for Line Crew - TP
• Jim bringing the AN-2 on Saturday
• Flush out large coffee maker at CWAM (Phil & Sean)Ready for use 28May08
• Order Staff T-shirts (Confirmed - Per TP)
• Credit Card size laminated card for Volunteers for questions
  • Numbers to include:
    • Bud 469-569-5135,
    • Phil 214-535-8598,
    • Jon 512-789-3201,
    • TP 214-552-7519,
    • LNC FBO 972-227-5721
• "RESERVED" sign for head table (not going to do this)
• Place sitting arrangements for head table (printed)

[edit] Suggestions

• list of attendees in packet
• RPA form flight brief - laminated
• Kilo's wing/lead flight briefs
• QSF-2A valve, spare